Slack is one of the most reliable workplace chat apps today, offering one of the most robust workplace chatrooms. If your business deals with cloud computing or remote work, it is a natural choice for business communications.
If you’re focusing on project management, Slack is a great pick to put everything you need in one place. Here’s how you can use Slack for project management and how it helps you simplify the entire process.
What is Slack?
So, what is Slack, anyway? Slack is a cloud-based team chat service designed with businesses in mind for those not in the know. It offers several features that don’t only make it easy to use but intuitive too.
While there are many similar applications out there, what makes slack stand out is the simple interface that it offers. The application itself is lightweight, allowing you to install it on literally any computer and get started in a matter of minutes.
Although available on various platforms, including iOS and Android, the core functionality of the application remains the same. Whether you use it as a web app, a desktop application, or a mobile chat service, you get a consistent service every time.
For businesses, this app’s main selling point is that it is a one-of-kind product explicitly designed for workplaces and online employee time tracking. This factor makes it an ideal tool for companies that deal with either international or virtual teams.
The app’s simplicity is its biggest strength, but it’s also worth mentioning that it is one of several tools that offer integrations with the rest of the tools. Slack security is also ever-improving, with consistent updates.
How Does Slack Work?
At its core, the application is quite simple. Once you create an account, you can invite others to join your account. You can look up the profiles of other members, send direct messages, share files, and more.
However, the ever-evolving nature of its design means that you can integrate it with several other 3rd party services. This makes it an excellent choice for managing projects, with a plethora of things you can do.
Of course, with so many different third-party services available, it can be hard to choose which ones to integrate with.
As you may have guessed, what sets an application apart is its feature set. In the case of this application, it has several features that make it a well-suited option for many businesses.
For starters, it’s a complete messaging platform. Without leaving the chat room, you can attach images, links, and files. More importantly, the app offers customizable integrations that allow you to integrate it with dozens of third-party products.
The service also offers meaningful productivity options. You can create custom replies to messages in the application, allowing your team to save time and respond faster.
How To Use Slack For Project Management
When it comes to managing a project, Slack provides several ways to manage your projects. Slack makes almost every project management tool better and, at its core, is a fantastic messaging app.
While it doesn’t have the same features as full-fledged project management apps like Trello, Asana, and Monday.com, you can still use it for project management. Here’s how.
Create Individual, Project-Specific Channels
One of the most powerful features of this tool is creating specific channels for project-specific conversations. While you can add members to the public chat rooms, creating channels and forums for particular teams and topics is easy.
These can create separate areas for discussing different topics, making it an excellent tool for collaboration. These project-specific channels are fantastic for data segregation too. You can use Slack’s public channels for general information and details that the public needs to know.
Group conversations in project-specific channels also prevent team members and stakeholders from information overload. You can also keep essential data segregated only with members on a need-to-know basis. This prevents confusion across team members and those working on another project.
2. Easily Integrate Other Tools
In addition to creating a dedicated channel for company-wide communication, you can also integrate with other commonly used tools. One of Slack’s strengths is its ability to integrate dozens of other tools.
Integrations make every project management process easier, with scores of different tools available to choose from. You can, for instance, use Google Drive, Google Calendar, or other tools to help streamline your workflow.
These allow the team to share documents, spreadsheets, and tasks directly. You can move those files to different folders, add comments, and do other valuable things. The beauty of the app is that it works seamlessly with other tools, making it easier to collaborate.
This makes it easy to upload and share content, archive and keep track of the shared documents, or quickly retrieve them when needed.
3. Set Reminders And Milestone Updates
Another interesting Slack feature is the ability to add reminders and milestones to discussions. This is particularly useful for teams that work on tight deadlines and need to communicate them regularly.
You can schedule regular meetings to discuss progress, find bottlenecks, or resolve issues. This is also a great way of keeping track of the hours worked, keeping a clear record of everything.
With reminders and milestones, you can keep track of each stage of the project, from initiation to completion. These metrics help you gauge your output, which is ideal for measuring the entire project’s progress.
4. Manage Project Tasks
Another great aspect of using Slack for managing your projects and meeting your deadline is the ability to manage tasks and checklists easily. While it doesn’t have built-in templates, you can still use its integrations to set up individual task lists quickly. There are many different ways to do it.
First, you can integrate task management tools like Trello or Wunderlist, allowing people to assign their teammates, allocate time, and track their progress. Other company employees can also see who is responsible for what.
You can also pin or save specific messages, especially task rules, within every channel. These pinned tasks can list down everything that the team needs. Users can also use saved items to list everything they need to do from the various channels.
The Bottom Line
At the end of the day, whether you choose to use a full-on enterprise-level management tool or a simple web-based solution, the results are. Slack can do many functions that more intensive project management tools do.
The integrated solutions allow you to reduce clutter, making internal scheduling, planning, and executing of various projects a much easier affair. While it doesn’t replace all office suites, it can easily take the place of your traditional email and chat system. Why not try Slack and see why it’s a favorite among many businesses.